Student Development Funds

Student Development Funds promote the development of undergraduate students and is sponsored on behalf of the Office of the Vice Chancellor for Student Affairs. Funds may be used to defer the cost of a variety of event expenses such as catering, conference registration, and travel.

Student Development Funds for 2018-2019 have been fully awarded at this time. Please check back at the start of Fall Quarter for 2019-2020 funding.

Questions regarding the application process should be directed to vcsastudentdevelopmentfunds@ucdavis.edu.

Eligibility

  • Funds are dedicated to current UC Davis undergraduate students.
  • Individuals may receive up to $500 per academic school year (Fall-Spring).
  • Applications must be submitted in the same academic year as the event.
  • Applications are reviewed only during fall, winter and spring academic quarters by the Council on Student Affairs and Fees (COSAF) for approval/denial.
  • If applying for funds to host an event, both the applicant and attendees must be undergraduate students.
  • If applying on behalf of a student organization:
    • Any approved CFC Funding must be used first before Student Development Funds can be expended.
    • RSO's may receive funding once per academic school year (Fall-Spring).
    • For groups of 5 or more traveling to the same event, up to a maximum of $2,500 can be requested.

Guidelines

  • An event agenda and budget with projected itemized expenses will need to be submitted as part of your application.
  • Please allow up to 3 weeks to receive a response to your application.
  • The applicant must be the individual to pay for the expenses and submits receipts for reimbursement.
  • All reimbursement documentation must be submitted within 5-7 business days of the event with proof of payment and itemized receipts.
  • Applicants will be reimbursed within the limits set by UCD PPM 300-10 and UC G-28 for travel, and UCD PPM 330-80 and UC BUS-79 for entertainment with a suggested tip rate of no more than 15-18% for catering/meal costs.
  • Student Affairs reserves the right to verify the event with the designated guests.
  • Failure to comply with the Student Development Fund guidelines will result in forfeiture of funding even if request was originally approved and personal funds have been spent.
  • Failure to abide by these guidelines may jeopardize approval of future Student Development funding.

Ineligible Events and Expenses

Funding will not be awarded for the following:

  • Alcoholic beverages
  • Awards and/or gift cards
  • Costs for non-UC participants
  • Departmental events
  • Events open to the public
  • Multiple applications for the same event
  • Spouses, domestic partners and family members of attendees
  • Tickets for sports events or musical/theatrical performances